IPBases
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We build what your firm needs next.

IPBases is one product. Around it, our team builds custom features for your firm, connects IPBases to IP offices and providers, and sets up and looks after your server, so your people never have to.

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IPBases at the centre of your offices and providersIPBases connected to IP offices such as USPTO, EUIPO and WIPO, and to providers such as Stripe, Mailgun, Google Drive, Amazon S3 or Cloudflare R2 and Claude.IPBasesyour installationUSPTOEUIPOWIPOStripeMailgunGoogle DriveAmazon S3 · R2Claude AI
Custom development

Your workflow, built into IPBases

When your firm needs something IPBases does not do yet, we build it into your installation, in the same design and with the same permissions and audit log.

  • New screens, fields and reports for the way your practice works
  • Letters, notices and forms in your house style, in English and Arabic
  • Moving your history in from Excel or another system
  • Single sign-on with Microsoft or Google for larger teams
  • Changes to the client and associate portals for your clients
Example work order
request   Monthly renewals report for the partnersscope     Filter by client and country · PDF and Excelschedule  Emailed to the partners on the 1st of each monthbuild     Developed and tested on a copy of your systemlive      Installed on your server, with notes for the team
Office and provider integrations

Connected to the offices you file with

Where an IP office or provider publishes an API, we connect IPBases to it so status and documents arrive on the right record. Where it does not, we say so, and work with the data it does provide.

USPTO

Official API

United States trademark status and documents through the USPTO’s TSDR API, onto the matching record in IPBases.

EUIPO

Official API

EU trademark search and status through the EUIPO developer portal, once your firm’s access is approved.

WIPO · Madrid

No public search API

WIPO does not publish a search API for Madrid today. We work with the routes it does offer, such as its bulk data feed, and match what arrives to the right record.

Other offices

When an API exists

Any national office or data provider that publishes an API, connected once your firm has been given access.

Already built in

  • StripeOnline card payments on invoices
  • MailgunSending and receiving firm email
  • Google DriveA synced copy of each mark’s folder
  • Amazon S3 · Cloudflare R2Files and backups in your bucket
  • ClaudeOptional AI help, with your own API key

On request

  • Accounting systems with an API, such as Xero or QuickBooks
  • WhatsApp Business and SMS providers
  • Your own systems: CRM, HR or document management

Access to an office or provider API is granted to your firm under its own terms. We set it up with your account and your keys.

Also from our team

The jobs firms put off, done for them

Three pieces of work almost every firm needs at some point, and rarely has the people for.

Data migration and rescue

We move your marks, clients, invoices and history in from Excel or an older system, and repair data that has gone wrong.

  • Years of records imported, checked against your totals
  • Duplicates, misspellings and broken Arabic text found and fixed
  • Missing data restored from a backup without overwriting newer work

Email setup and deliverability

Notices and invoices only help if they arrive. We set up the firm’s sending domain and find out why mail goes missing.

  • Mailgun sending and receiving, with replies filed on the record
  • SPF, DKIM and DMARC records set and verified
  • Diagnosis when mail lands in spam or never arrives

AI for your firm

We switch on IPBases’ Claude features with your own Anthropic API key and set them up around how your team works.

  • Ask Claude about a case’s documents and get answers you can check
  • Suggested deadlines and timeline entries, added only when you confirm
  • Off by default, and only the records needed for a question are sent
Server setup and management

A server you never have to think about

We set up the whole stack behind IPBases on your own account, then keep it updated, backed up and watched, if you want us to.

  1. ServerA cPanel host or VPS chosen for your size and region.
  2. CloudflareDNS, HTTPS and firewall rules in front of IPBases.
  3. StorageYour Amazon S3 or Cloudflare R2 bucket and keys.
  4. EmailMailgun with SPF, DKIM and DMARC, so mail lands in inboxes.
  5. BackupsA daily database backup to storage, with retention set.
  6. HandoverIPBases installed, checked and handed to your team.

Ongoing care

After setup, we can look after the server for you. You keep the accounts and the keys; we do the work.

  • IPBases updates applied for you
  • Backups checked, not just scheduled
  • Server and PHP security updates
  • Someone to call on WhatsApp when something looks wrong

How a piece of work runs

  1. Tell usDescribe what you need on WhatsApp or by email, with an example if you have one.
  2. ScopeWe agree exactly what will be built and what it will cost before work starts.
  3. BuildWe develop and test on a copy of your system, never on your live data.
  4. Go liveIt is installed on your server and your team is shown how it works.

Tell us what your firm needs

A custom report, a connection to an office, or a server that looks after itself. Message us on WhatsApp or email [email protected] and we will reply within one business day.

Message us on WhatsApp or email [email protected].

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