An ERP built for trademark and IP firms.
A general ERP knows stock, orders and payroll. It does not know a Nice class, an office deadline or a correspondent in Riyadh. IPBases runs the operations of an IP practice — the work, the deadlines, the clients and the money — on one set of records.
What an IP ERP covers
Each part shares the same records, so nothing is typed twice.
Portfolio
Trademarks, patents and industrial designs, with classes, status, route and office.
Docketing
Office deadlines and internal dates, renewals a year ahead, a person on every action.
Clients & associates
Who owns each mark, who sent the work, who is billed and who is told.
Sales
Fee proposals by country, in English or Arabic, sent as a link the client can read and accept.
Billing & payments
Invoices to the client or the associate, payments, expenses and balances in each currency.
Reporting
The Executive Brief and reports by status, country, client and outstanding balance.
From instruction to payment
One flow, not five tools
A new filing is recorded, invoiced, given its deadlines and reported to the client in one sequence. Each step reads from the record the step before it created.
- Filing form with the duplicate-trademark warning
- Invoice created from the services on the mark
- Deadlines and next steps set from the filing
- Client notice in English or Arabic, by email, PDF or WhatsApp
The money side of the practice
Professional and official fees on every invoice, multi-currency balances with aging, and costs recorded against the mark they belong to.
- Invoices in AED, SAR, KWD, QAR, USD, EUR and more
- Payments and partial payments; optional Stripe card payment
- Outstanding balances by currency: current, 31–60, 61–90, 90+ days
- Expenses on the trademark, ready to bill
Control and an audit trail
Roles and permission groups decide who sees finance, who edits records and who only reads. Every change is logged with who made it and what it was before.
- Roles, permission groups and per-person rules
- Audit log with before and after values
- Self-hosted: the data stays on your server
What IPBases is not
An honest line before you compare: IPBases runs the operations of an IP practice. It is not a general ledger, payroll or HR system. Most firms keep their accounting software for the books and use IPBases for everything that touches a mark, a client or an invoice.
Questions firms ask
Is IPBases an ERP?
Can it replace our general ERP?
How is it priced?
Where does it run?
See IPBases with your own eyes
Open the live demo and click around a real IPBases with realistic data. Questions about your firm, your marks or your Excel sheet? Ask us on WhatsApp or by email.
Message us on WhatsApp or email [email protected].